Deciding ‘how’ you will meet (the meeting format) has a significant influence on the meeting experience, but it’s also important to know which meeting formats best support which meeting types. These decisions will determine the likelihood of the required outcomes being realized. How we work impacts how we meet. Just as there are 3 work environments, there are 3 meeting formats; in-person, remote, and hybrid. But, not all meeting formats are equal.
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Meeting Formats - Purpose
- Understand the pros and cons of each Meeting Format in the context of the Meeting Type and the working environments of the required participants.
Meeting Formats - Objectives
- Examine each individual meeting format, along with what meeting types they do, and don’t, lend themselves to.
- Consider how to select the most appropriate format for your meeting to optimize the outcomes, while providing the best meeting experience that is inclusive for all participant.
- Acknowledge the benefits of having meeting ground rules, remote meeting guidelines, and privacy and compliance requirements.
Meeting Formats - Outcomes
- Make informed decisions on most appropriate meeting format in the context of the meeting type and working environments.
- Use the insights provided for each meeting format to help your design process.
- Anticipate the most prevalent problems associated with each format, and mitigate for those problems.
- Take the prepared ground rules, remote meeting guidelines, and privacy and compliance requirements and apply them ‘as-is’ to your own meetings, or tailor them appropriately for your situation.